SharePoint is also so much more than a cloud service for storing files. While you can share files using OneDrive and work on them with others, it’s predominantly used for personal document storage and not ideal for files you want entire teams to work on simultaneously. This could be something such as a blog post or a quote for a customer. For example, a document you’re working on independently. The image above shows files stored on a SharePoint site that all members of the team can collaborate on.įiles stored on OneDrive are usually personal. A file such as this would be stored on the SharePoint finance team, ensuring the entire team can access it from anywhere. For example, you might have an Excel document that the finance team all collaborate on. So, what’s the difference between storing and sharing files on SharePoint versus OneDrive?įiles stored on SharePoint are usually collaborative and accessible to an entire team. The OneDrive for Business sync application is used to sync SharePoint files to a folder on a local computer, which is one way they work together. You can withdraw access to your shared documents at any time.
Sharepoint onedrive for business full#
You remain in full control of your document, even after sharing it. You can choose who you share the file with, as well as how they can use the file. The image above shows the dialog that displays when sharing a file stored within OneDrive. Furthermore, you can share them with anyone anywhere in the world and control how the files are used. Files stored within OneDrive are stored in the cloud, which is advantageous in numerous ways.įiles shared in OneDrive are accessible from anywhere, as long as you are signed into your Microsoft 365 Business account. Essentially, it is an alternative to storing files on your desktop computer. OneDrive is often used for personal file storage. OneDrive is often considered a storage location, whereas SharePoint is considered a team site and file depository, often seen as an internal website or file server.
OneDrive and SharePoint don’t work closely together. How Do OneDrive and SharePoint Work Together?
I’m going to explain how OneDrive and SharePoint work together, detailing how your business can use them. However, they’re unique services that integrate slightly. OneDrive uses SharePoint technology, although they are very different services beyond the storage and sharing similarities.Īt first glance, it seems that OneDrive and SharePoint are very similar. OneDrive and SharePoint are both cloud services you can use to store and share files. I wanted to detail further how OneDrive and SharePoint work together. As I briefly mentioned in my blog post What Is Microsoft SharePoint Used For?OneDrive and SharePoint are similar and, as services, work in comparable ways.
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